HIPAA Notice of Privacy Practices
Notice of Privacy Practices — An Ounce of Nutrition, LLC DBA Plant Based Nutrition for Life
NOTICE OF PRIVACY PRACTICES
An Ounce of Nutrition, LLC DBA Plant Based Nutrition for Life
Effective Date: 9/12/26
Last Updated: 9/12/26
YOUR PRIVACY IS IMPORTANT TO US
An Ounce of Nutrition, LLC DBA Plant Based Nutrition for Life (“Plant Based Nutrition for Life,” “we,” “us,” or “our”) is committed to protecting the privacy of your health information.
This Notice of Privacy Practices describes how we may use and disclose your protected health information (“PHI”), your rights regarding your PHI, and certain responsibilities we have regarding the use and disclosure of your health information.
This Notice applies to PHI created or maintained by Plant Based Nutrition for Life in connection with the provision of nutrition counseling and other healthcare services when HIPAA applies.
Please review this Notice carefully.
1. OUR RESPONSIBILITIES
We are required by law to:
- Maintain the privacy of your PHI;
- Provide you with this Notice describing our legal duties and privacy practices;
- Follow the terms of the Notice currently in effect;
- Notify you as required by law if a breach occurs involving your unsecured PHI; and
- Follow applicable federal and state privacy laws governing your health information.
We reserve the right to change our privacy practices and this Notice when permitted or required by law. If we make a material change, we will make the revised Notice available as required by applicable law.
2. HOW WE MAY USE OR DISCLOSE YOUR HEALTH INFORMATION
We may use or disclose your PHI without your separate written authorization when permitted or required by applicable law.
Treatment
We may use or disclose your PHI to provide, coordinate, or manage your nutrition care.
For example, we may use information about your health history, dietary habits, medications, diagnoses, laboratory results, or other relevant information to assess your nutritional needs and develop an appropriate nutrition care plan.
We may also disclose relevant information to other healthcare professionals involved in your care when permitted by law.
Payment
We may use or disclose your PHI to obtain payment for services.
For example, information may be provided to an insurance company, health plan, clearinghouse, or other entity involved in processing or paying healthcare claims.
When applicable, claims may be processed through third-party services, including Fay Nutrition.
Healthcare Operations
We may use or disclose PHI for healthcare operations, as permitted by law.
Healthcare operations may include activities such as quality assessment, business management, compliance, auditing, credentialing, and other activities necessary to operate our practice.
3. OTHER PERMITTED OR REQUIRED USES AND DISCLOSURES
We may also use or disclose PHI when permitted or required by law, including for certain purposes such as:
- Public health activities;
- Reporting certain communicable diseases;
- Reporting abuse, neglect, or domestic violence when required or permitted by law;
- Health oversight activities;
- Judicial and administrative proceedings;
- Law enforcement purposes under applicable legal requirements;
- Certain activities involving workers’ compensation;
- To avert a serious and imminent threat to health or safety;
- Specialized government functions; and
- Other purposes required by federal, state, or local law.
We will make disclosures only as permitted or required by applicable law.
4. USES AND DISCLOSURES REQUIRING YOUR AUTHORIZATION
Certain uses and disclosures of PHI require your written authorization.
Except where otherwise permitted by law, we will obtain your written authorization before using or disclosing your PHI for purposes that require authorization.
You may revoke an authorization in writing at any time, except to the extent we have already relied upon the authorization.
5. YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have certain rights regarding your PHI.
Right to Inspect and Obtain a Copy
You generally have the right to inspect and obtain a copy of PHI that may be used to make decisions about you.
Requests must be made in writing and submitted to the contact information listed at the end of this Notice.
We may charge a reasonable, cost-based fee where permitted by law.
Right to Request an Amendment
If you believe information we maintain about you is incorrect or incomplete, you may request that we amend the information.
Your request must be made in writing and explain why you believe the information should be amended.
We may deny a request as permitted by law, but we will provide a written explanation if we deny your request.
Right to Request Restrictions
You may request restrictions on how we use or disclose your PHI.
We are not required to agree to every requested restriction.
However, where you have paid for a service completely out of pocket and request that information concerning that service not be disclosed to a health plan for payment or healthcare operations purposes, we will comply with the request when required by HIPAA and applicable law, unless disclosure is otherwise required by law.
Right to Request Confidential Communications
You may request that we communicate with you about your health information by alternative means or at alternative locations.
For example, you may request that we contact you at a particular telephone number or address.
We will consider reasonable requests as required by law.
Right to Receive a Paper Copy
You may request a paper copy of this Notice at any time, even if you have agreed to receive it electronically.
6. ELECTRONIC COMMUNICATIONS AND TELEHEALTH
We may use electronic communications and telehealth technology to provide services.
We use reasonable safeguards designed to protect the privacy and security of your health information.
However, electronic communication involves inherent risks, and no electronic system can be guaranteed to be completely secure.
We encourage you to use private locations and secure devices and internet connections when participating in telehealth appointments.
Please avoid sending highly sensitive health information through ordinary email, text messaging, social media, or other unsecured communication channels unless specifically instructed to do so.
7. BUSINESS ASSOCIATES
We may use third-party vendors and service providers to perform services on our behalf.
When a third party meets the definition of a “business associate” under HIPAA, we will enter into a Business Associate Agreement when required by law.
Business associates may assist with activities such as technology, electronic health records, billing, claims processing, scheduling, document management, or other practice operations.
8. YOUR RIGHT TO RECEIVE NOTICE OF A BREACH
If a breach occurs involving your unsecured PHI and notification is required under applicable law, we will provide notice in accordance with applicable federal and state requirements.
9. QUESTIONS OR COMPLAINTS
If you have questions about this Notice or believe your privacy rights have been violated, please contact:
An Ounce of Nutrition, LLC DBA Plant Based Nutrition for Life
Contact us: If you have any questions about these Terms, please contact us using the form or details on our “Let’s connect section” on the bottom of the home page on our website.
You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights.
You will not be retaliated against for filing a privacy complaint.
10. ACKNOWLEDGMENT
You may be asked to acknowledge that you received this Notice of Privacy Practices.
Your acknowledgment does not mean that you agree with every provision of this Notice. It confirms only that you received the Notice.
Last Updated: 9/12/26